Clarification Text

Clarification Text

CLARIFICATION TEXT ON PROCESSING AND PROTECTION OF CUSTOMER / GUEST PERSONAL DATA

Important Notice of Data Processing Activities

As ASMADAN TARIM ÜRÜNLERİ VE BAĞ. SAN. VE TİC. A.Ş. (Hereinafter shall be referred to a “Asmadan” ,in accordance with the Art. 10 of the Protection of Personal Data Act No: 6698 (“PPDA”), we would like to inform you, the concerned persons, of our identity, our purposes for personal data processing, to whom and why we transfer the personal data, our legal reasons, processing methods and your rights regarding the your personal data which we acquired form the forms you have filled out in order to use the services provided on the website https://www.bengodi.com.tr as customers.

  1. Who is Responsible for the Safety and Processing of your Personal Data?

We as Asmadan are responsible as “Data Controller” for the safety of all personal data you have provided to us. Our company information is as below:

Title: ASMADAN TARIM ÜRÜNLERİ VE BAĞ. SAN. VE TİC. A.Ş.
Address: Minareliçavuş Bursa Osb Mah. Yeşil Cad. No:15 Nilüfer /Bursa
Mersis No: 0090027574300018

Phone:  +90 286 814 12 33
Email: info@bengodi.com.tr

  1. For what reason your personal data is being processed?

Your personal data may be processed or anonymized and processed in order to; first and foremost to enable us to fulfill our obligations levied on ourselves by the Turkish Commercial Code No. 6102 and other legislation, and aside from our legal obligations to offer you the services you wish to acquire through our website, to fulfill these services, to contact yourselves regarding the services being provided, to be published on the website; in cases where it is required to ensure fast and secure payment, to develop and improve the products and services offered to you, to correctly plan, execute and manage our management and communication activities and strategies, to correct the faults that appear on the website, to increase the service quality and such other purposes.  Your personal data is processed with purposes that are open, legal, clear and are in accordance with the legislation and principles of Good Faith, are kept correct and where necessary up-to-date, used in connection, proportion and within the reason of processing and stored throughout the preservation period determined in accordance with the legislation.

  1. To whom and for what purpose your data may be transferred?
Persons necessary for the fulfilment of services

Your personal data may be shared with our business and solution partners, Banks and 3rd parties who complete technical, logistical or other transactions on our behalf is order to ensure that the services and products offered to you are whole and flawless, and only to the degree necessitated by the relevant service provided. These 3rd parties are limited to those persons who are required to access the relevant information for the whole and complete rendering of the service. Additionally, Since the Reservation Platform present on the domain named www.bengodi.rezervasyonal.com belonging to Talya Bilişim Ticaret ve Sanayi Ltd. Şti. works integrated with the Website, your contact information, name/surname and payment data -required for the service subject to the agreement/order-  may be used on the Reservation Panel and be transferred to the Hotel.

 

Persons with whom data sharing is mandatory by law
Your personal data may be transferred to relevant persons -and only to those persons- in cases where any such transfer is required for the fulfilment of Asmadan’s legal responsibilities, is clearly mandated in the legislation, or requested by a lawful Judicial/administrative directive. Additionally, through the Electronic Identity Notification system, Identity and check-in / check-out information of real persons staying in our hotels is informed to the R.T. Ministry of Interior General directorate of Security as per the Identity Notification Act No: 1774.
Consultancy and Auxiliary Service providers

Your personal data may be transferred to; 2rd parties from whom we receive storing, archiving, Information technologies Support, security and call center services, business partners with whom we cooperate or from whom we receive services, to Banks, to financial institutions, to Law Firms from whom consultancy on Legal / tax and similar fields is received, to consultancy firms,  and other persons and authorized bodies to whom transfer is necessary for the defined reasons, in order to; fulfill our legal responsibilities, to protect Asmadan’s and/or your rights, and only in cases where; data transfer is necessary only for these purposes, and on the condition that such transfers are clearly defined in the law, are strictly required for the execution or creation of the agreement, and is not damaging to your fundamental rights and freedoms.

Agencies and advertisers

A portion of the personal data, only after being anonymized together with the personal data belonging to other users, may be given to advertisers in order to tailor the advertisements for the target audience. Anonymized data is data that is unable to be matched with its concerned person, and thus does not include your identity information or allows it to be determined. Your privacy is secured with the Anonymized data.

Personal data of our customers subject to electronic commercial transmissions – following their approval of electronic transmissions- may be used in order to provide promotions, conduct advertising and to offer benefits / deals. These data will not be used in the absence of any such approval.

Transfer of Data Abroad

Asmadan receives Cloud Communication Services from 3rd parties in order to provide services from its website, and your personal data is being kept on this cloud. Thus, we inform you that since this cloud service provider is located abroad, (Microsoft Ireland) they may be transferred abroad in accordance with the art.9 of the PPDA.

  1. Using which methods and for which legal reasons your personal data is collected?

Your personal data is collected via forms and information you have filled out / gave to ourselves, mail/e-mail/fax and other media correspondence, audio conversations you have with us, and personal meetings you have with our company.

Your personal data collected for the reasons defined in this clarification text is processed for one of the reasons below based on the type of personal data; Presence of Open Consent, Clear prescription in Law, Procession of personal data being required for the fulfilment of an agreement, Procession of personal data being required for the fulfilment of our legal obligations, Procession of personal data being necessary for legitimate benefits of the data controller.

Processed Personal Data
Legal Reason for Processing
Name, Surname, Address
Processed in order to enable us to transmit reservation number to the Customer for transactions made on the Website and Reservation Platform, or in cases where products or services are purchased from ourselves, processed as necessitated by the article 230 and others of the Tax Procedure Code No :213, Article 82 of the Turkish Commercial Code No:6102 and Identity Notification Act No: 1774. (Act No: 6698 art. 5/2-a)
Phone Number
Processed since it is required to direct to the Hotel for controls, to send to the customers reservation details and codes, to provide necessary notifications, to provide contact through the website, to enable communications between the parties, and fulfilment of contractual obligations. (Act No: 6698 art. 5/2-c)
Elektronic Mail

 

Processed since it is required to direct to the Hotel for controls, to send to the customers reservation details and codes, to provide necessary notifications, to transmit legal or necessary documents, to provide contact through the website, to enable communications between the parties, and fulfilment of contractual obligations. (Act No: 6698 art. 5/2-c)
Hotel Accomodation Duration in Days
Processed since it is necessitated by the article 230 and following of the Tax Procedure Code No :213 and Article 82 of the Turkish Commercial Code No:6102 in cases where products or services are purchased from ourselves. (Act No: 6698 art. 5/2-a)
Camera Footage
Camera footage is recorded in locations belonging to ourselves in order to ensure security. These recordings are processed, since the processing is necessary for the legitimate benefits of the data controller, on the conditions that processing does not infringe on the concerned persons fundamental rights and freedoms.
R.o.T ID No Tax ID NO
Processed as required to be present on the agreement that is to be signed by the customer on the website, and is mandated to be processed as per the Identity Notification Act No.1774, and is necessary for the execution of the agreement. (Act No: 6698 art. 5/2-a, 5/2-c)

 

  1. What Are Your Rights Concerning Your Personal Data?

Everybody has the right to contact the Data controller and exercise the following rights as per the PPDA;

  • To know whether their personal data is being processed
  • To obtain relevant information if their data is being processed
  • To know the legal reasons for processing of personal data and to know whether they are being used for the intended purpose
  • To know the 3rd parties located aboard or domestically to whom the personal data is transferred to
  • To request corrections in cases where the personal data is processed erronously or deficiently
  • To request the destruction or deletion of processed personal data provided that reasons for processing is at the time absent.
  • To request that acts performed as per the sub-paragraphs (d) and (e) are informed to 3rd parties to whom the personal data is transferred to.
  • To object to the deriving of negative results against themselves as a result of personal data being analyzed by automated systems.
  • To request compensation of damages arisen from the unlawful processing of personal data.

You may fill out the application form present on the address https://bengodi.com.tr/docs/ilgili-kisi-basvuru-formu.pdf and send your request to us either via mail or in person to our address at Minareliçavuş Bursa Osb Mah. Yeşil Cad. No:15 Nilüfer/Bursa bearing wet signatures, or send directly to our e-mail address at asmadan@hs03.kep.tr bearing secure e-signature. Additionally, if an e-mail address belonging to yourself was informed to ourselves and recorded on the Asmadan system, application forms may be sent to our e-mail address of info@bengodi.com.tr using the said e-mail address.

You may acquire further details regarding the processing of your personal data as per the Privacy and Protection of Private Data Policy of Asmadan from the address https://bengodi.com.tr/docs/ilgili-kisi-basvuru-formu.pdf.

Your Identity Information, request/right you wish to exercise/put forward and all relevant information and documents regarding your request along with due explanation must be present on your request form.

All requests directed to ourselves which possess the necessary qualities shall be finalized within 30 (Thirty) days, depending on the specifics of the request, and the results shall be sent to yourselves either electronically or in writing ,-depending on the feedback method you have chosen.

ASMADAN TARIM ÜRÜNLERİ VE BAĞCILIK SANAYİ VE TİCARET ANONİM ŞİRKETİ

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